Job Description

Job Title: Human Resources Generalist

Location: Union, NJ (hybrid/in-office Monday, Tuesday, and Thursday*)

Company Overview: Founded in 1999, Mindlance is a multi-national staffing and consulting firm based in Union, NJ with offices across the United States, Canada, and India. We are a certified diversity business (MBE) and have been ranked as one of the fastest growing U.S staffing firms by SIA for ten years.

We are looking for a Human Resources Generalist to join our dynamic, fast-paced Human Resources team. Our ideal candidate has strong analytical and communication skills, as well as experience with employee relations, employment law compliance, benefits administration, leave management, and policy implementation & enforcement. The Human Resources Generalist will play an integral role in supporting our internal operations as well as our diverse workforce.

Responsibilities:

Employee Relations:

• Serve as the primary point of contact for employee relations escalations across multiple states.
• Coordinate with clients, account managers, our Consultant Care team, and other internal operations teams for escalated employee relations cases.
• Resolve employee and client concerns regarding performance management, grievances, and disciplinary action for our contingent workers (employees hired by Mindlance to work in temporary roles at our client facilities).
• Conduct investigations and recommend appropriate actions.

Compliance:

• Assist the HR team in implementing, interpreting, and enforcing policies to ensure compliance with state and federal guidelines.
• Lead informational sessions for team members on HR-related processes and policies, as well as the employment laws that govern them.
• Proactively monitor and research labor law updates, and coordinate with the HR team to ensure continued compliance.

Benefits and Leave Administration:

• Assist in the day-to-day administration of employee benefits programs, including health insurance, retirement plans, and wellness initiatives.
• Participate in the annual open enrollment process.
• Audit monthly benefit enrollments and premium deductions for accuracy.
• Educate employees on benefit eligibility criteria and plan offerings.
• Process requests for mid-year enrollments due to Qualifying Life Events.
• Respond to unemployment claims and participate in virtual claim hearings.
• Receive and process requests for leaves of absence, ADA accommodations, and workers’ compensation.

General Administrative Duties:

• Maintain and regularly audit employee personnel files and records.
• Prepare and distribute scheduled and ad-hoc reports.
• Receive and sort incoming mail.
• Prepare and send outgoing HR-related mail.
• In coordination with the HR team, monitor the HR email inbox.
• May perform other duties as needed in support of our organization's evolution and growth.

*This role is required to work in the Union, NJ office on Mondays, Tuesdays, and Thursdays, and remotely on Wednesdays and Fridays. The in-office schedule may be modified contingent upon business needs.

Qualifications:

• Bachelor’s degree in Human Resources, Business Administration, or a related field required; HR certification (e.g., SHRM-CP, PHR) preferred.
• 2 to 5 years of experience in a human resources role with a focus on employee relations, benefits, and compliance.
• Knowledge of federal and state employment laws, regulations, and best practices; experience with multi-state employment is a plus.
• Experience with HRIS and applicant tracking systems (ADP WorkforceNow and JobDiva a plus).
• Proficient in using Windows operating systems and Microsoft Office Suite.
• Strong written and verbal communication skills with the ability to handle sensitive situations with professionalism and discretion.
• Comfortable working in a fast-paced environment with the ability to prioritize and multi-task.
• Detail-oriented with excellent analytical, organizational, and critical thinking skills.
• Resourceful and proactive in scenarios requiring problem-solving and decision-making.
• Able to work independently as well as in a team environment.

Physical requirements:

• Prolonged periods of sitting at a desk and working on a computer.
• Use of standard office equipment such as laptops, printers, copiers, and scanners.
• Minimal walking, standing, bending, and carrying of light items, such as papers, laptop, or small office supplies.

Benefits:

• Medical, dental, vision, disability, and life insurance options
• 401(k) participation
• Commuter benefits
• Dependent-care FSA
• Employee Assistance Program
• Paid time off
• Parental leave

Mindlance Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

About Mindlance:

Mindlance, is one of the largest and fastest growing US staffing and workforce solutions firms deploying over 5000 professionals on assignments nationwide per year. We are a certified diversity business (MBE) and has been ranked one of the fastest growing U.S staffing firms by SIA for ten years. We have also been consistently recognized as one of the best performing partners to industry leading MSP programs and internally run contingent labor programs. With an annual revenue of over $430 million, the Mindlance story is one of calculable achievement, made meaningful by the commitment to keep getting better in a way that is mindful and creates a balance that works for everyone. We have several leading industry-differentiated, product/platform-led offerings within the talent ecosystem.

Compensation: ALL depends on experience - $60s to $80s range base

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