Job Description

Office Location: Lower Manhattan, NY  

Accrete is a dynamic and innovative company focused on transforming the future of artificial intelligence. We specialize in creating advanced AI solutions that turn complex data into actionable insights, driving real-world impact for businesses and government organizations. Our team thrives on creativity and collaboration, working together to push the boundaries of AI technology.

At the core of our offerings are our AI agents, designed to autonomously analyze data, generate insights, and make intelligent recommendations. These agents help businesses streamline operations, improve decision-making, and also empower government entities to enhance security, intelligence, and operational efficiency

Role Overview:
We are seeking a proactive, polished, and highly organized Receptionist & Office Coordinator to be the face of our NYC headquarters. This role is a crucial part of keeping our office running smoothly and ensuring a professional, welcoming environment. In addition to reception duties, you will provide direct support to the Executive Assistant to the CEO & Office Manager, assist with planning company events, and support the management of daily office operations, food/snack inventory, and facilities needs. This person will play an integral part in managing our office security systems This role reports to the Executive Assistant to the CEO & Office Manager and will collaborate closely with HR and Operations on various office and employee experience projects.

Responsibilities:

• Front Desk & Reception:
  • Greet and welcome clients, guests, and staff in a professional and friendly manner.
  • Manage incoming calls, direct them to appropriate staff, and take messages.
  • Maintain a tidy and organized front desk and reception area. 
  • Sort, distribute, and send mail or deliveries.
  • Manage office security systems.
  • In person 5 days a week from 8am-5pm.

• Office Coordination:
  • Maintain kitchen and office supply inventory, ensuring snacks, beverages, and supplies are well-stocked.
  • Coordinate daily catered lunches and manage dietary preferences/needs.
  • Oversee general office cleanliness and liaise with building management and vendors for maintenance or repairs.
  • Organize and set up conference rooms, AV equipment, and materials for meetings and large events.
  • Assist with planning and execution of internal events (team offsites, holiday parties, client meetings).

• Administrative Support:
  • Support the Executive Assistant to the CEO with calendar assistance, meeting preparation, and other administrative tasks.
  • Support other teams with ad hoc administrative needs.
  • Coordinate visitor access and security protocols.
    
• Other:
  • Maintain accurate office procedure documentation.
  • Help onboard new hires with workspace setup and office tours.
  • Continuously look for ways to improve office efficiency and employee experience.

Minimum Qualifications:

• 2+ years of experience in a receptionist, office coordinator, or administrative support role.
• Friendly, polished, and professional demeanor.
• Strong organizational skills with the ability to multitask and prioritize.
• Excellent verbal and written communication skills.
• High attention to detail and a problem-solving mindset.
• Comfortable with office technology (Google Workspace, Zoom, Slack, etc.).
• Ability to lift/move items up to 25 lbs occasionally (e.g., food orders, supply boxes).
• A proactive attitude—you take initiative to solve problems before they arise.
• Flexibility to occasionally support after-hour events or urgent needs.
  

Salary Range: $60,000 - $70,000 

The salary range provided reflects the estimated compensation for this role based on the expected qualifications and experience level. The final offer may vary depending on factors such as skills, experience, and alignment with role requirements.

Cultural Fit & Values:
At Accrete, success goes beyond technical expertise—we value innovation, collaboration, and accountability. Our team members embody:

• Ownership & Accountability: Drive projects to completion with high standards and proactive problem-solving
• Transparency & Communication: Share information openly and give/receive constructive feedback

• Strategic Thinking & Problem-Solving: Analyze challenges critically and implement effective solutions
• Collaboration & Professionalism: Contribute meaningfully as a team player and uphold mutual respect
• Passion for AI & Innovation: Stay curious, continuously learn, and push AI's potential
• Going Beyond the Job Description: Seek opportunities to contribute beyond core responsibilities

These principles shape our culture, performance evaluations, and growth opportunities, ensuring we build a mission-driven organization together.

Company Benefits:

• Competitive Salary: Aligned with experience and market standards
• Comprehensive Insurance: Health, dental, and vision coverage for you and your family
• 401(k) Plan: Build your financial future with our retirement savings plan
• Growth & Development: Access professional learning opportunities and career advancement support
• Onsite Perks: Enjoy catered lunches, snacks, and a fully stocked kitchen
• Team Bonding: Company-sponsored happy hours and social events to connect and unwind

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