Job Description

The Clerk is responsible for the preparation of all customer invoicing, as well as entering of accounts payable invoices and payroll into accounting system for employees. Follow up on customer payments. Serve an administrative function including sorting and filing documentation, setting up meetings, distributing project updates, and facilitating team communication.

ESSENTIAL DUTIES

• Analyze customer purchase orders/contracts for all pertinent information to generate invoices that meet customer requirements
• Prepare and maintain files, correspondence, and drawings on current and completed projects
• Receives, logs and expedites contractor submittals, requests for information, etc.
• Assist with submission of estimates to customers to ensure they meet company standard formatting
• Obtain, record, and maintain data of estimates and bidding results for analysis
• Match extra work authorizations with project change orders
• Data entry of accounts payable invoices
• Work with Accounts Receivable to keep customer accounts current and resolve payment differences
• Ability to communicate with customers when questions/disputes arise
• Process division payroll; initiate Certified Payroll
• Assist other team members as needed 
• Work in a constant state of alertness and in a safe manner 
• May be required to drive a vehicle for business purposes occasionally and maintain valid driver’s license and driving record that meets company policy
• Regular attendance and punctuality are essential for employee job performance
• Perform other duties as assigned

Requirements

ENVIRONMENT, PHYSICAL AND MENTAL REQUIREMENTS

• Work performed in office environment. Involves frequent contact with other employees. May require working under stressful conditions.
• Operates office machinery including computers, fax machine, calculator, and photocopier.
• Requires manual dexterity for office machine operation including computer and calculator, stooping, bending to handle files and supplies, and mobility to complete errands or deliveries.
• Must be able to occasionally lift and/or carry/move up to 20lbs
• Must be able to sit and/or stand for long periods of time
• Must be able to perform repetitive motion of hands, wrists, and arms
• Must be able to complete job duties proficiently while adapting to changing demands and priorities
• Must have the ability to work in a constant state of alertness and concentrate for long periods of time to perform duties in a safe manner

SKILLS AND COMPETENCIES

• High school diploma or general education degree (GED) preferred
• Two years of office experience preferred
• Accounting software experience preferred
• Good verbal and written communication skills
• Ability to communicate clearly with other employees
• Strong customer service skills a must
• Good organizational and time-management skills
• Proficiency in use of MS Office (Word, Excel, and Outlook)
• Knowledge of filing systems and organizing principles
• Ability to deal with difficult people
• Ability to complete daily tasks with limited supervision and minimal errors requiring re-work
• A current valid driver’s license is required

BENEFITS

• 401(K) with company match
• Paid Time Off
• Paid Holidays
• Medical, Dental, Vision Insurance
• Life Insurance
• Disability Insurance
• Educational Assistance Program

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